The Vehicle Stock Book for Accountants - Flipbook - Page 18
F - Fixed Costs
For ex-factory items included on the main vehicle purchase invoice, or items where the cost is of a fixed nature,
such as house charges or first service reserves, and there will be no invoice posted to update the actual cost.
W – Work in Progress (W.I.P.)
For items supplied through the workshop or some other internal department, via the Point-of-Sale routine.
O - Outside Purchases
For items ordered from an outside supplier using the purchase order routines provided within vehicle
administration.
.
D Discount
For discount items only showing a reduction in income, but no associated costs.
Internal Charges (Source Code W)
The Service or Parts department can only invoice a cost to a vehicle if a specification or cost line exists on the
vehicle record. The line must have a source of 8W9 to be valid for workshop purposes.
When the Sales Administrator requires work to be done by the workshop the appropriate line(s) must be added to
the vehicle record. A facility exists to make the request of the workshop electronically by pushing the selected
lines to POS. It is a quick and straightforward process to create the WIP document from the pushed lines.
If there is no estimated cost against any selected lines it will be necessary to add this detail before pushing the
line to POS. The standard set up of the system dictates that the estimated cost is the maximum that the
workshop can invoice for any given line.
The status of any line can be viewed by double clicking the line and viewing the purchase details.
For items pushed to POS, the date pushed will be updated.
When the WIP is raised, the WIP number will be updated.
When the invoice is completed the S/L Account, Invoice number and Date will be updated.
Vehicle Costs
01.900.22 – pwise – 01/06/06
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