The Vehicle Stock Book for Accountants - Flipbook - Page 127
Profit and Debtors Reports
POS lines not assigned
This is a useful report for the Vehicle Administrator; the report details work where the request has been pushed to
the workshop but a WIP document has not yet been created.
Unreceived costs
This report will highlight any estimated costs on a vehicle where the actual is at zero. This situation will prevent
the vehicle progressing to 8X9 status.
Estimated vs actual costs
This report will focus on differences between actual and estimated costs. There are a number of factors to
consider when dealing with these costs.
1. Normal system set up dictates that the estimated figure is the maximum that POS will be allowed to
invoice the vehicles department. If the cost needs to be greater than the estimate, it will be necessary to amend
the estimate against the vehicle to allow the line to be invoiced.
2. Postings from the Accounts Modules are outside of this control. Therefore it is possible to post an
actual cost in excess of the estimate.
3. The system is designed to use the greater of actual or estimate.
4. Where an actual cost is less than the estimate, there are two options.
• Make the estimate equal the actual on the vehicle record; this will make the appropriate account
postings immediately.
• The system will make the adjustment when moving the vehicle to 8X9 status.
Vehicle Reports & Enquiries - Accounts Reports
01.900.08 – pwise – 01/06/06
Page 125 of 160
