Purchase Control - Flipbook - Page 110
The Order Line Button Options
The following options are provided once the Order lines tab has been selected.
Option
Description
Accept
If this line has not been accepted yet, or was accepted previously but
subsequently rejected, this option lets the operator accept it as part of
the total goods to be verified against the invoice concerned.
Reject
If this line has been accepted previously, this option lets the operator
reject it as part of the total goods to be verified against the invoice
concerned.
Detail
This option will show the details of the goods received note, so far as the
individual parts line selected is concerned, including the quantity
received and the individual and extended received costs. This is a
display-only option, and none of these values can be edited as this
point.
Split
This option allows the operator to split the total received goods into two
quantities, the first one being the quantity on this invoice, and the
second one being the quantity that will follow on a subsequent invoice
(or invoices).
Price
This option allows the operator to enter a differing invoice price to the
goods booked-in value and in that way generate a purchase price
variance. It is important to understand that this value will not be posted
to the Nominal Ledger parts stock account, but to a purchase price
variance account (as defined in the Point-of-Sale parameters). The
reason for this is that the goods may no longer be in stock, but may have
been supplied in part or in total to a customer already.
The invoiced value can be entered one of two ways, either as a price
each, or as a total (Net) price for the quantity involved, in which case the
system will re-calculate the cost of each item. These two options are
available on both the GOODS value and the SURCHARGE value (where
relevant). The default values will be those at which the parts were
booked-in and the operator should correct them to the invoiced value
where appropriate.
After the default values have been accepted or amended, the operator
will be prompted to Continue without accepting the variance entered or
to confirm the new values by way the Accept option.
Once the variances have been validated and accounted for, the operator
should be able to take the Post-and-complete option.
When all items balance, the invoice may be accepted and posted, and a
report will be printed if any price variance has been entered during the
verification.
Key Information – Invoice Verification
30/07/2008
Page 110 of 126
