Purchase Control - Flipbook - Page 109
The Order Lines Tab
This option displays order lines for editing. The information displayed is PO/GRN number, Product Reference,
Ordered, Received, Each Line, Currency total, Goods total, Surcharge total, Type and status.
Initially, all invoiced lines accepted on the GRN/Purchase Order will be displayed. The display can be altered with
radio buttons. From this screen it is possible to:
Look at the detail of the purchase transactions.
Accept the line on the order.
Reject a line which has been accepted.
Split or partially accept a line.
Vary the price of a line.
Note:
The options to reject a line may only be taken after the line has been accepted. Once a price has been changed,
it may not be changed again unless the line is rejected and re-accepted.
Each time a line is accepted, the system checks the balance with that on the Invoice Header screen. If the value
to be accepted is greater than the balance remaining on the Invoice Header screen, there is a warning.
It is possible to amend the Details screen, but should not be done unless the invoice value was entered
incorrectly at the outset.
If the difference in value exceeds the system parameter percentage, and is due to a line or lines being accepted
at a price other than that on the invoice, the value of the variance must be entered against the line(s).
Key Information – Invoice Verification
30/07/2008
Page 109 of 126
