Introduction to the Nominal Ledger and Associa - Flipbook - Page 108
Stock Audit Report
1. Introduction
The Stock Reconciliation program (SO/POST) runs each night in timed operations as part of
the End of Day procedure. The resulting report is known as the Parts Stock Audit Report
(PSTAU). It is one of the most important reports to be printed on a daily basis for the
following reasons:
•
Reconcile all movement of stock to the Point of Sale, Purchase Control and Stock Files.
•
Highlights posting discrepancies to the Nominal Ledger through various accounts.
•
Will inform you of any Daemon or WIP Log errors.
•
List WIP9s that had a Part or Labour line set to C for which a credit note has not been
produced.
•
List expected Error Statements.
•
Can help identify incorrect setup of a system.
•
Can help identify incorrect user practices.
The ideal Parts Stock Audit Report will have no Daemon errors, WIP log errors, error
statements or Nominal Reconciliation Summary variances.
Zero variances will confirm that the Nominal Ledger Balance sheet agrees with the Point of
Sale Actual values for the expense codes listed on the report.
It is important for the Parts manager / Accountant to view the latest PSTAU report daily so
that any errors or variances can be investigated immediately as the longer a problem is left
the more difficult it is to trace.
Note: Ideally, the PSTAU report should be set to go to an ARCHIVE spooler so that it can
be retrieved retrospectively for the purpose of investigating variances or errors.
It is possible to request a second copy of the report in timed operations but it will only
consist of the Nominal reconciliation summary and not include any part numbers that are
listed on page 1 of the main copy of the report.
If a second copy is requested in timed operations, then it must not be set to run at the same
time as the main copy of the report, there should be a gap in between with at least one other
Daily run event in between the two operations.
On Rev8, an expense code needs to have a posting priority of 7 or above to feature on the
PSTAU report.
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